Constitution of the Camera Club at Willow Valley

Ratified May 1, 2012

Article 1. Club Name
The organization is known as the Camera Club at Willow Valley. It may also be referred to as the Camera Club, the CC@WV, or as the CCWV. In this Constitution it will be referred to as the Club.

Article 2. Purpose
The purpose of the Club shall be:
xxx• to serve as a forum and information network for members interested in photography;
Xxx• to routinely promote the free exchange of photographic ideas and techniques;
Xxx• to regularly offer programs, presentations, lectures, workshops and various other forms
Xxxxxxxof photography instruction;
Xxx• to provide opportunities for members to share and exhibit their photographs;
Xxx• to serve as a photography assistance resource to Willow Valley Communities.

Article 3. Membership
Membership in the Club is open to all Residents and Team Members of Willow Valley Communities, and to committed future residents. The only requirements are an interest in photography and a willingness to participate in Club activities.

Article 4. Meetings
General meetings are held monthly except in July and August. The Annual Meeting is normally the May Club meeting during which it is customary to address business and organizational matters of the Club which often include presentation of committee and financial reports, offering budgets for approval, and conducting election of officers.

Article 5. Programs
A significant objective of the Club is to conceive, plan, and implement programs designed to appeal to a broad range of member interests and thereby serve to advance the photography- related interests and skills of the Club members.

Article 6. Officers
The elected officers of the Club are President, Vice President, Secretary, and Treasurer. They will hold office for one year, from June 1 to May 31 of the following year. An election will be held each year at the Annual Meeting to fill open or contested positions as well as to reelect officers running without opposition. Officers may serve a maximum of three consecutive terms.

Article 7. Support Activity Groups
The day-to-day activities of the Club are carried out by various Support Activity Groups (SAGs). A SAG may consist of several members or only a single member. Each SAG will have a designated leader approved by the President. SAGs narrowly focus on their assigned activity and are encouraged to fulfill the needs of the activity consistent with plans and budgets previously approved during the annual planning process and under the direction of the Club officers.

Article 8. Management
The ongoing work of the Club shall be handled as independently as possible by each of the SAGs with timely communication and coordination with other SAGs. There are two standing management councils. The Executive Council consists of the officers. The Leadership Council consists of the Executive Council and the SAG leaders. Their responsibilities are detailed in the Club Operating Policies and Procedures. Past-presidents participate with the Executive Council as advisers without voting rights.

Article 9. Operating Policies & Procedures
The policies and supporting day-to-day operating procedures of the Club are documented separately from the Constitution in The Operating Policies & Procedures of the Camera Club at Willow Valley which serves as a guideline for the officers and SAG leaders in exercising their responsibilities. It is a dynamic document and Club officers are responsible to keep it current when necessary and as required.

Article 10. Audit Committee
An Audit Committee appointed by the President and approved by the Executive Council performs an annual audit of the financial records of the Club.

Article 11. Nominating Committee
The Club President shall designate a minimum of two Club members to serve as a Nominating Committee approximately eight weeks prior to the Annual Meeting. Their charge will be to identify a minimum of one candidate for each of the four elected officer positions and make their list of nominees known to the membership at the general meeting preceding the Annual Meeting.

Article 12. Documentation
Current versions of the Constitution and the Club Operating Policies and Procedures are available for downloading at the Club website. Club Officers will provide a hard copy to any member upon request.

Article 13. Revision of the Constitution
Any member in good standing wishing to revise the Constitution shall send a petition, along with supporting reasons for such a revision, to the Club secretary. After due consideration by the Executive Council, the secretary shall present the proposed revision, accompanied by the Executive Council’s affirmative or negative recommendation, to the Club membership at a regularly scheduled General Meeting. The proposed revision will be voted on at the next regularly scheduled General Meeting. A majority of the Club members in good standing who are present is required to revise the Constitution.